Privacy, Community Integrity, and Commercial Use Policy

Tesla Owners Club of Austin

Introduction

The Tesla Owners Club of Austin ("we," "our," "us," or "the Club") is committed to protecting your privacy, preserving the integrity of our community, safeguarding our reputation, and minimizing legal risk.

This Policy explains how we collect, use, disclose, and safeguard your information, as well as the standards governing participation, commercial activity, and leadership conduct within the Club.

By accessing our website, attending events, or participating in the Club, you agree to the terms outlined below.

If you do not agree, please do not access the site or participate in Club activities.

Privacy Policy

Information We Collect

We may collect information about you in various ways, including:

Personal Data
Personally identifiable information such as your name, shipping address, email address, telephone number, and demographic details voluntarily provided when registering, joining, or participating in Club activities.

Derivative Data
Information automatically collected by our servers such as IP address, browser type, operating system, access times, and pages viewed.

Financial Data
Payment related information such as card brand and expiration date. We store limited financial information and rely on secure third-party processors.

Mobile Device Data
Device ID, model, manufacturer, and location data when accessing the site via mobile.

Third-Party Data
Information obtained when you connect through or authorize access from third-party platforms.

Use of Your Information

We use collected information to:

• Create and manage accounts
• Process transactions
• Send newsletters and updates
• Respond to inquiries
• Improve site functionality
• Monitor usage trends
• Prevent fraud
• Resolve disputes
• Provide customer support
• Offer new services and updates

Disclosure of Your Information

We may share your information:

By Law or to Protect Rights
When required by legal process or necessary to protect rights, property, or safety.

Business Transfers
In connection with mergers, acquisitions, or asset transfers.

Third-Party Service Providers
With vendors performing services on our behalf.

Affiliates
With affiliated entities subject to this Policy.

Marketing Communications
With consent, where permitted by law.

Interactions with Other Users
When you engage publicly within the site.

Online Postings
Content posted may be publicly visible and distributed.

Third-Party Advertisers
For ad serving and analytics.

Other Third Parties
For business analysis and lawful marketing purposes.

Security of Your Information

We use reasonable administrative, technical, and physical safeguards to protect your data. However, no system is completely secure.

Policy for Children

We do not knowingly collect information from children under 13.

Options Regarding Your Information

You may review or modify your account or request deletion by contacting us.

Certain information may be retained to comply with legal or operational requirements.

Emails and Communications

You may opt out of communications by updating preferences or contacting us.

Community Integrity and Commercial Use Policy

Community First Principle

Tesla Owners Club of Austin exists to foster authentic connection among Tesla owners and enthusiasts.

The Club is not a sales channel, prospecting tool, or lead generation network.

Participation does not grant access to members for commercial purposes.

Protection of Community Experience

Members should not feel:

• Targeted for sales
• Pressured into business discussions
• Treated as commercial prospects

Unsolicited commercial conduct undermines trust and will not be tolerated.

Prohibition on Unauthorized Commercial Activity

Without prior written authorization approved collectively by leadership, the following are prohibited:

• Selling or pitching at events
• Soliciting business through Club platforms
• Collecting member contact information for sales outreach
• Leveraging Club affiliation for business development
• Implying endorsement by the Club

Violations may result in removal from events, digital platforms, leadership roles, or membership.

Protection of Reputation and Brand

The Club name, logo, goodwill, and community trust are protected assets.

No individual may:

• Use the Club name for personal financial gain
• Suggest endorsement without written authorization
• Misrepresent affiliation for commercial advantage

Unauthorized representation may result in immediate removal.

Controlled Monetization

The Club reserves the right to establish structured and collectively approved commercial partnerships.

Any approved commercial engagement must:

• Be reviewed and documented
• Align with Club values
• Provide measurable benefit to the Club
• Protect the reputation of the organization

No individual leader may independently authorize commercial access for personal gain.

Leadership Conflict of Interest

Leadership carries heightened responsibility to act in the best interest of the Club.

A conflict of interest exists when a leader:

• Financially benefits from Club relationships
• Directs opportunities to themselves or associates
• Uses Club authority to influence commercial outcomes
• Facilitates introductions for personal gain

Leaders must disclose conflicts immediately and recuse themselves from related decisions.

Failure to disclose conflicts may result in removal from leadership or membership.

Transparency is mandatory. Self-dealing is prohibited.

Legal Risk Limitation

The Club is a voluntary community organization.

To the fullest extent permitted by law:

• The Club assumes no responsibility for transactions between members and third parties
• The Club makes no warranties regarding products or services discussed
• Members engage with third parties at their own discretion and risk

Indemnification

Any individual or entity granted approval for commercial activity agrees to indemnify, defend, and hold harmless Tesla Owners Club of Austin, its leadership, volunteers, and affiliates from any claims, damages, losses, liabilities, or expenses arising from:

• Their product or service
• Representations made to members
• Disputes resulting from commercial interaction

This protection extends to leadership acting in good faith enforcement of this Policy.

Reporting and Enforcement

Violations may be reported confidentially to:

info@teslaownersaustin.com

Enforcement actions may include:

• Warning
• Removal from events
• Suspension from digital platforms
• Removal from leadership
• Termination of membership

All enforcement decisions are made in the best interest of the Club.

Reservation of Rights

The Club reserves the right to amend this Policy at any time.

Participation in the Club constitutes acknowledgment and agreement to comply with this Policy.

Community First. Leadership Accountable. Reputation Protected.